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Statute

HUMANITARIAN FOUNDATION
Bandarban Hill District
Bangladesh


CONSTITUTION

Introduction:

Bangladesh is one of the developing countries of the world. Bandarban Hill District which is one of the 3 hilly districts of Chittagong Hill Tracts situated at the south east part of Bangladesh. It is the land of exclusive natural beauty. It is the inhabitation of 11 different indigenous communities. They have different languages, traditions, cultures, festivals and social customs and structures. But the situation of these communities sill remains backward from all facilities like education, food, safe water and health care, shelter etc. They have not yet seen the light of development.

Therefore, the organization Humanitarian Foundation came into being aiming to create a poverty and discrimination free peaceful society among indigenous people of Chittagong Hill Tracts bringing about a social and economic positive change among them.

Article 1: Name of organization:

Name of the organization will be "Humanitarian Foundation".

Article 2: Date of Establishment of the organization:

19th August, 1999. In each year this day will be celebrated as establishment anniversary.

Article 3: Head Office:

Permanent address of organization or its Head office will be: Sahbudding Building (near of fire service), Post Office: Bandarban, Bandarban Sadar Upazila, Bandarban Hill District.

Article 4: Working area:

Presently working area of organization will be limited within Bandarban Hill District. But, in future if necessary, it can be expanded having permission of the Registration Authority.

Article 5: Goal and Objectives:

5.1 It is a non- political, non profit making, humanitarian, and development voluntary development organization.

5.2 Vision of the Organization:
Humanitarian Foundation envisions a just and compassionate world free from oppression, hunger and poverty, where every person irrespective of race, colour and creed lives in peace and dignity.

5.3 Mission of the Organization:
Organising the outcast, oppressed and extremely poor; elimination of their sufferings through introducing community supporting approach and develop community capacity to attain services from public and private sectors; eradication of poverty through the empowerment of community, education, utilisation of available scopes, opportunities, resources and potentials; strive against social injustice, protect and promote human rights, culture, values, norms, dignity and gender equity.

5.4 Anticipated objectives:
Child rehabilitation, education and establishment of child centre;
Establishment of child rights;
Youth Development;
Women empowerment and women rights;
Self-employment and small business development;
Training and social awareness raising ;
Fish cultivation and its development;
Environment, forest, development and preservation ;
Crops, vegetable cultivation;
Livestock raring and its development;
Agro forestry, Horticulture and Mushroom Cultivation;
Vocational training and center establishment;
Mother and child health care and health education;
Human Rights & Good Governance;
Under taken innovative, replicable, and income generating programs for sustainability of children education program;

Article 06: Eligibility to be member of organization:

Citizen of Bangladesh and age over 18 years;
Not get punishment by court due to immorality ;
Committed to obey organization constitution and rules of the country;
Dedicated to social service;

Article 07: Types of Member:

Organization shall have 5 types of members as follows:
1) General member
2) Executive member
3) Founder member
4) Donor members
5) Advisory Board members

Article 08: Rule & Regulation for Membership:

1) General members:
By fulfilling the article 06, paying annual subscription Tk. 300, any intended person can apply for membership to the president through the prescribed application form of the organization. S/he will be provided with membership as per the decision of the next executive committee meeting. If the executive committee refuses to provide membership to the applicant due to any reason, admission and subscription fee will be returned to him.

2) Executive members:
An executive committee will be selected or elected from the General members. This committee's time frame is 3 years. This committee will plan and implement of all activities of the organization and is accountable to General Committee. Executive committee is responsible for budget preparation, formulation and implementation or programs, staff appointment, salary fixation, job termination, fund raising, auditing, membership approval, financial approval, fund collection etc. If necessary, this committee will form sub-committees comprising the GC members, EC members and staffs to implement special activities. Executive committee members are not staff, but they will have T.A. and D.A. if they partly involved in any organizational activity or participate in the meeting. Those who are full time involved in the implementation, may have honorarium subject to fund availability and if it is approved by Executive Committee. This is a 7 members committee.

3) Founder members:
The persons, who have provided their hard work, intelligence, and financial support for the establishment of the organization, will be recognized as the founder members. They will get all facilities as founder members. Their voting rights will be valid up to their general or life-long membership.

4) Donor members:
If any person/members donate at a time Taka 2,000 (five thousand) or more or donate movable or immovable asset of equivalent value, s/he will be recognized as donor member. They will have no voting rights.

5) Advisory Board members:
Advisory Board will consist of 5 members who will be selected from local elder and honorable persons for guiding, advising and facilitating the development activities of the organization.

Article 09: Cancellation /suspension of membership:

Membership of a member will be cancelled due to one or more of the following reasons:
a) Failure to pay subscription fee continuously for 6 months.
b) Involve with activities against organization or its constitution.
c) Death/ Suffering from mental derangement/ found guilty and get punishment by the court.
d) Taking job in this organization.
e) Failure to attend 3 monthly meetings without prior permission.

Article 10: Re-confirmation of membership:

If the membership of any members cancelled or with-held due to any cause except Article -9 (c), he can re-apply for his membership to the chairman/president after paying all his due payments to organization. He should give the commitment letter along with the application clearly stating that "Such incident shall not be done again in future". If the Executive Council after getting the application finds that the offence excusable then they can reconfirm his membership. But this opportunity is applicable for a single time for the person.

Article 11: Resign:

Any members except the president can resign by submitting a written resignation letter to the Chairman/President. Chairman/President can resign by submitting the resignation letter to the Vice-chairman/president.

Article 12: Councils:

Organization will have three councils:
1) General Council,
2) Executive Council and
3) Advisory Council

Article 13: Resignation:

13.1 (a) Structure of the General Council:
This council comprises of organization general members and Executive members.

13.1 (b) Role & Responsibility of General Council:
General Council is the supreme authority of the organization. General Council is responsible for.

  • Formation of Executive Committee
  • Administering the activities of Executive Committee
  • Approval annual Budget
  • Propose project
  • Constitution amendment
  • Annual report and audit report approval
  • Approval of annual income and expenditure

13.2 (a) Structure of the Executive Council:
Executive Council comprises of 7 members mentioned below that will be selected or elected from the general Council.
1. Chairman/President 1 (one)
2. Vice Chairman/President 1 (one)
3. General Secretary/Executive Director 1 (one)
4. Joint Secretary 1 (one)
5. Treasurer 1 (one)
8. EC members 2 (two)
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Total 7 (seven)

Duration of this committee will be 3 years.

13.2 (b) Role & Responsibility of Executive Committee:

  • Project designing and implementation
  • Staff recruitment & maintain discipline
  • Management/Preservation of organizational assets
  • Prepare annual report and submit to the General meeting
  • Draft annual Budget and submit to the General meeting

13.3 (c) Role & Responsibilities of Executive Committee members:

Chairman/President:
S/he will be treated as the constitutional Head of the organization. S/he will preside over all kinds of meetings. He will lead and guide the organization. S/he will act as representative of the organization in different forums.

Vice Chairman/president:
S/he will assist chairman/president and perform responsibilities given by the Chairman/President. In the absence of the chairman s/he preside the executive committee meeting and the general meeting. S/he will also do all responsibilities given time to time by the Executive Council.

General Secretary/Executive Director:
General Secretary as Chief Executive of the organization will run all organization activities acting as Executive Director. S/he will administer the activities of all members of the executive committee and activities of the organization. S/he will administer the activities of all appointed staffs of the organization. S/he will prepare and present annual progress report of previous year and annual draft budget for the coming year for approval to the General meeting. S/he will approve the voucher submitted by the Treasurer and will sign on the Cash book. S/he can expense as much as Tk. 1000 (One thousand) for the organization without the prior permission of the executive committee. However, s/he will take approval of the expanses in the next executive council meeting. S/he will call for all kinds of meetings having the advice of president and will record regulation of the meeting.

Joint secretary:
In absence of General Secretary s/he will perform his/her role and duty. S/he will also do all responsibilities given time to time by the Executive Council.

Treasurer:
S/he will collect member subscriptions and other contributions using printed organizational receipts and will record on the members' register. S/he will collect contribution, donation and grants etc. using receipt for making the fund of the organization. S/he will record the cash book, sign himself and then will take the signature of the general secretary and the chairman/president. S/he will present all sorts of vouchers to the general secretary for pass. S/he will preserve these passed vouchers. S/he will preserve all sorts of reports of income and expenditure and the bank account. S/he must deposit all types of collected money in relevant bank account within 24 hours after received the same.

Executive Members:
They will assist in decision making and implementation being regularly present in the meetings and will do all responsibilities given time to time by the Executive Council.

13.2 (d) Formation of executive Council:
Only the general members can participate in the election as voter. Selection or Election of the Executive Council will be held after each 3 (three) years in the bi-annual general meeting. If the 2/3rd of the participants of the general meeting agree, executive council can be formed by selection instead of election. The new executive council must be formed before the end of the duration of the previous executive council.

13.2 (e) Election:
If the formation of the executive committee requires an election, an honest and fair person should be appointed as the election commissioner 30 days prior to the election. The election commissioner can appoint 2 (two) more assistant election commissioner for getting assistance from them. The election commission should be formed consisting of those persons, who are not involved in the organization in any manner. The election commissioner will publish a draft voter list 25 days prior to the election. The final voter list should be published 20 days prior to the election revising the draft voter list within 5 (five) days. In the same day, the commission will declare the schedule of the election. After completing all formal regulation the commission will arrange the election at the prefixed date.
After voting the commission will count the votes in front of the all members present in the election and will declare the result. If more than one candidate gets equal votes for a same post, the commission will declare a candidate winner openly by lottery. The election commission will be dissolute just after the swearing of the new executive committee. The elected committee should be approved by the registration authority.

13.3 (a) Advisory Council:
After the formation of the executive committee, an advisory council consists of 5 members will be formed. The members of advisory councils will be selected from the honorable persons, social workers and the intellectuals. Duration of the committee will be 3 (three) years as same as the duration of the executive committee.

13.3 (b) Responsibility of the Advisory Council:
This council will guide the executive council for leading the organization. The executive council and the organization will take different advice for the better operation of the organization from the advisory council. The members of the advisory council can be able to resign before their end of their duration submitting a written application to the chairman/president showing specific causes. In this case, the general council can appoint an advisor to fill the vacancy of the advisory council.

Article 14: Appointment of staffs:

If there is necessity of appointment of staffs for the better operation the organization, the executive board will prepare a recruitment policy and will get its approval from General council and then from the registration authority. In the recruitment policy designation, qualification, experience, age, salary and wages, other facilities, job description etc. should be mentioned for each job. Recruitment should be done by a recruitment board.

Article 15: Particulars & Quorums of the meetings:

General meeting:
At least 1 meeting will be held at the end of the year. The former will be said to be annual meeting. Submission, examination and approval of annual budget, projects etc. will be taken place in this meeting. After each 3 years in Tri-annual meeting executive council election will be held. Therefore, tri-annual meeting will be held 30 days prior to the end of the duration of the former Executive Committee. The meeting requires presence of 2/3rd of the members for its Quorum.

Emergency general meeting:
For taking decision on any emergency issue emergency general meeting can be held in 3 days notice. Participation of the ½ (half) of the members will fulfill the quorum.

Executive Council meeting:
Executive Council meeting will be held on bi-monthly basis in 7 days notice. Participation of the 2/3rd of the members will fulfill the quorum. In this meeting income and expenditure of the previous month will be approved and the progress of organizational activities will be reviewed.

Emergency executive board meeting:
For taking decision on any emergency issue emergency executive meeting can be convened by the chairman/president or the general secretary in 24 hours notice. Participation of the 2/3rd of the members will fulfill the quorum.

Summons Meeting:
In critical situation to solve the problems 2/3rd of the general members can submit a written request to chairman for calling general meeting. If chairman failed to call meeting within 10 days from the receiving date then the members can call for a summons meeting with their joint signature in 3 days notice informing all the general members. Participation of the 3/4th of the general members will fulfill the quorum. The decision of the said meeting will be treated as final.

Postponed meeting:
If any scheduled agenda of the meeting can not be completed in due date, the meeting can be postponed to any other day with the concern of the members present in the meeting. If the members present in the first meeting agreed, there will have no obligation for fulfillment of quorum in the postponed meeting.

Article 16: Time and procedure for calling meetings:

The General Secretary can call for any kinds of meetings having advice of the Chairman. But in some cases, the Chairman himself can call for meetings. Date, venue, time and agenda should be mentioned in the notice of the call for meetings. General meeting should be convened in at least 15 days notice and the executive board meeting in at least 7 days notice.

Article 17: Fiscal year:

1st July to 30th June will be counted as fiscal year.

Article 18: Financial Management:

18. a) Fund raising:
Fund of the organization will be formed from member subscription fee, admission fee, donation of funding organization of the country and abroad, government support and donation and any other legal sources.

18. b) Managing Bank Account:
Organization will have its current/savings bank accounts in any one or more financial banks in its working area. Bank account will be managed by the joint signature of three persons: President, General Secretary and the Treasurer. However, money can be withdrawn by cash with joint signature of any two out of these three persons.

18. c) Audit:
Accounting of all the annual income & expenditure of the organization must be audited at the end of each fiscal year by Registration authority or government enlisted audit farm. The complaints concerning the audit report will be solved by presenting the report in the annual general meeting.

Article 19: Constitution Amendment Procedure:

For amendment of any issue/s of this constitution, the proposal of the amendment should firstly be submitted to the general meeting and after taking its approval from 2/3rd of the members amendment proposal should be submitted to the registration authority for its final approval. The amendment will be effective after the approval from the registration authority.

Article 20: Abolition (Dissolution) of organization:

If 3/4th of the general members of the organization intend dissolution of the organization, application along with concerned regulation should be submitted to Registration Authority. Abolition should declare after handing over all the assets of the organization to any registered humanitarian organization as per decision of the registration authority. This declaration of abolition should be published in local news papers to inform the general people.


This constitution is passed unanimously through a General meeting held on 21/12/2003.